Why you Should Use Employee Numbers in Active Directory

Organizations that are in the process of cleaning up their Active Directory or linking other systems such as face libraries, print badges etc., are often confronted with the problem that the employee ID number is not listed consistently in the Active Directory. In many cases this is a show-stopper; it prevents them from recognizing Active Directory as the central account database. This will result in problems once they start linking all the identities across the organization.

The situation:

You have an HRM system with 1,000 employee names, which may include double records for service contracts, functions, departments and managers. You also have an Active Directory containing 2,300 accounts, in which over the years various different IT agents have manually created user accounts based on their personal interpretation of naming standards. There is a need to clean up the Active Directory or to use it as the central account database.

The challenge:

First step, you could determine which of the 2,300 accounts have been assigned to employees who are no longer in service. This means that you must link employees in the HRM system to accounts in the Active Directory. If the employee ID or citizen service number is not listed in the Active Directory, you will not need a unique key to set up this link. Manually entering employee IDs or the citizen service numbers for all Active Directory accounts is a time-consuming task.

The solution:

Tools4ever’s UMRA solution and consultancy services will allow you to align the HRM system and Active Directory in the space of a single day. The employee ID numbers are added to the Active Directory in the shape of attributes that are invisible to end users. We provide support for any combination of naming convention (100+) ever used to create accounts, including any subsequent requests for partner names or naming conventions, and to align these with the HRM system. Experience shows that we are always able to achieve an alignment level of 85-90%, which leaves only a small list of accounts that will have to be processed manually.

Would you like more information? Visit our website: User Provisioning from the HRM system.